Call for hosting the Global Coliving Conference 2020

Deadline for proposals: 29 July 2019

Global Coliving Conference is an annual event of the Coliving Hub Association.

Requirements

The Global Coliving Conference is an annual event that offers a worldwide and unique forum for attendees from operators, industry leaders, investors, and other organizations to actively exchange and share best practices in the coliving industry.

Coliving Hub is looking for a partner who is responsible to organize and host the annual Conference in 2020.

DATES: The conference takes place at the end of April, beginning of May 2020. It is held for two days.

LOCATION: Conference Center or Coliving space with conference facilities.

ATTENDEES: About 50-100 attendees: coliving operators, investors, and corporate partners.

 

Coliving Hub responsibilities

  • Selects a Host organization and location

  • Monitors all preparation steps

  • Creates the program and selects speakers

  • Invites and briefs speakers

  • Promotes the conference on a global scale

  • Communicates the event via all its communication channels

  • Provides administrative team

  • Maintains the website and all social media to promote the event

  • Writes and distribute press releases

    • Announce the selected destination

    • Present the event and call for speakers

    • Announce the event for industry participants

    • Present the results of the event

  • Manages online registration of attendees and provides an attendees list

  • Covers all costs associated with logistics, catering and evening events

 

Host Organization responsibilities

  • Designates a project manager that will act as the contact person for the organizing team

  • Sponsors or helps finding a sponsor for a large conference room for about 100 attendees with other smaller rooms. All rooms must be fully equipped with audio, video projection, and high-speed internet connection

  • If required, organizes site inspection with one or two members of Coliving Hub

  • Books the conference venue

  • Ensures that venue and audio-visual equipment is functional

  • Provides good quality free Wi-Fi to the attendees

  • Shares content about the venue

  • Invites local press during the event

  • Helps Coliving Hub increase awareness and memberships at the host destination

  • Manages registration desk at the conference

  • Prepares attendees badges

  • Helps organize two evenings social networking events (at local bars or restaurants)

  • Helps organize one speakers’ dinner the evening before the conference

  • Liaises with a trusted catering service to provide lunches and coffee breaks

  • As much as possible, limit plastic waste (cutlery, cups, etc.)

  • Ensures that water distributors are available to limit plastic waste

  • Helps with finding local volunteers

  • Helps with finding local professionals (videographer, photographer, etc.)

  • Helps with ordering and printing signage, and any other marketing material needed (press wall, rollup, etc.)

  • Accommodation: Establishes partnerships with local coliving spaces or hotels close to the venue

These requirements are flexible in some areas.

If you have any question before applying, email us at hello@colivinghub.co (Subject line: Hosting Annual Conference 2020)

Contact Us

Email 
Follow Us
  • Youtube Icon
  • Facebook Icon
  • Instagram icon
Supported By

© 2018 by Coliving Hub. Proudly created with coliving space owners | Privacy Policy